Virginia City Highlands Property Owners Association

Minutes – Monthly Meeting, Tuesday February 12, 2008

Virginia City Highlands Fire Station Training Room – 7:00 p.m.

Present:          Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Steve Morrow,

Absent:           Mike Lupo

I.         Call to order, declaration of a quorum and approval of meeting agenda

President Lumos called the meeting to order at 7:04 p.m. and declared that a                  quorum was present.

II.       Approval of minutes of January 8, 2008 regular meeting

Minutes reviewed for the meeting and motion made by Bill Lewis to approve with second by Steve Morrow.  Motion carries.

III.      Financial Statements (Discussion/Action)

A. Monthly Cash Report

B. Monthly Financial Statements

The financial statements were reviewed with the attendees.  Balance in checking is $140,214,  dues in for February were $42,962.50, operating income is $43,462.50.  Miscellaneous income receivables for next month should be around $37,875.  Cash balance total is $177,818.49.  Estimated expenses of $6,100 include utilities, administrative expenses, plowing and equipment maintenance.  Assets total $355,538 which is $17,500 more than 2007.  Savings includes Reserve and Operating together at this time but we are working on separating the accounts to avoid confusion  Dave Thomas is working on finalizing the figures.  Motion by Bill Lewis to accept the financials was made with a second by Mary Tallent-Stewart.  Motion carries.

IV.       Comments by Association Members (NRS 116.3108(3))

Scott Rasmussen, battalion chief with the NDF spoke to the group regarding the

             the importance of fire abatement procedures in the Highlands and the fact that

             more action is needed in this area.  Residents will be receiving a letter soon

             showing the types of areas outlining the fuel hazard classifications.  The NDF

             will be working on a new firebreak this season, which will be explained in the

             letter.  The FireSafe Council meets 6:30, Wednesday February 13^th.  Scott

             went over the 30 foot fire fuels clearance recommendation and urged the

             community’s involvement to help prevent a catastrophe.  Scott also left

             informational materials and the form to fill out for the work performed by

             residents in clearing their own property.  This form needs to be turned in to NDF

             and FireSafe Council for recordation so we can receive funding in the form of

             grants for additional fire abatement.  Ray McPartlin suggested having the web-

             master post it on the association website so everyone would have access to the

             form.  The firebreak will be along Panamint, Crestview, Highland and Calaveras.

V.        Reports

            A.  Architectural Committee

Two property owners have submitted house plans for review and both were

                  Approved.

B.  Documents

                  Keith Judson read the doc committee recommendation dated 2/12/08.

                  regarding the proposed changes to the CC & R’s.  The Association attorney

                  indicated that it was unclear as to whether the telephone votes should be

                  counted in the election.  The best way to clear the matter up would be to

                  have the Association file a test case in court but this would be time

                  consuming and expensive and as the Association already has the power to

                  levy special assessments it does not seem worthwhile to pursue a legal test

                  case.  Rita has asked the attorney for a formal letter to this regard.  So,

                  the decision of the Board was made to rescind the change to the CC & R’s

                  with a motion from Bill Lewis and a second by Mary Tallent-Stewart.

                   Motion carries.                     

            C.  Road Report

Bob Moore gave the report for January.  A good deal of time was spent

                  plowing day and night due to the continuing storms.  Snow drifts were a

                  problem.  The plow stick was replaced on the GMC truck and the steering

                  box broke from the frame on the Dodge and was repaired.  Doug Fontana

                  has been a tremendous help for the road crew and association.  Bob had

                  to rely on the sander for steep areas this month and it worked quite well.

                  several flat tires occurred and we may need to change to steel rims on the

                  big truck.  A trucker got stuck on Empire with a big rig and took most of

                  one day to get out.  Jim Stewart has shoveled and put down salt at the

                  mail boxes.  There are lots of unnecessary phone books at the mail boxes

                  and Jim has volunteered to dispose of them through recycling.  So far this

                  year, snow removal has cost around $9,000.  Three years ago it was $20,000.

                  Next week the mud issue will be tackled.  The Road Committee has been

                  meeting regularly.

D.   The cab is finished but the tank is not on because of the weather.  Doug

                  Fontana found the radiator supports were cracked and it also needs a window.

                  The insurance may need to cover more of this expense.

E. There are no licensed specialists in this area but Rita received the

recommendation of one in Las Vegas and one in Sacramento.  She will

contact them.

No Park Report this meeting

VI. New Business

The individual submitting a permit to move a house on Cartwright was not available at this meeting to discuss the matter.

VII.       Any Other Matters Which The Board Members Wish to Discuss

      None to report.

   VIII.      Adjourn 7:50 p.m.

   Respectfully submitted

   Mary Tallent-Stewart

   Secretary