Virginia City Highlands Property Owner’s Association

Monthly Meeting Minutes

February, 2005


 

 

PRESENT: Armour, Bent, Thomas, Musser and Beckerman

 

  1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, Temp. President Thomas called the regular meeting of the VCHPOA Board of Directors to order at 6:30 P.M., at the Virginia City Highlands Firehouse.  On a motion by Thomas, seconded by Armour, the agenda was unanimously approved.

 

  1. APPROVE MINUTES OF REGULAR BOARD MEETING OF JANUARY 2005

On a motion by Thomas, seconded by Armour, the minutes of the Regular Board Meeting of January 18, 2005, were approved.

 

3.      NOMINATION OF BOARD OFFICER

Thomas nominated Stephen Musser to be President of the VCHPOA Board, effective the March 2005 meeting.  Seconded by Bent, unanimous approval by the Board.

 

  1. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
    1. No comments from attendee’s

 

  1. UPDATES FROM BOARD MEMBERS:
    1. Thomas-CC&R’s very close to completion, the committee will meet on Wednesday at 6:30.  The committee is looking at other HOA verbiage.
    2. Beckerman-Joint meeting with Architectural is to be March 1, 2005 at 7 pm., road closure for 2005 will be May 28th from 7 am to dusk, this will be accomplished with the assistance of the 10-acre Board and a Deputy to assist at the front gate.  Training will be done prior to date of closure.  An article will be placed in the newsletter.
    3. Bent-The decision is to stay with brown and white reflective signs.  Bent will have bids and which signs get replaced at the March meeting.  Completion to be by May 2005
    4. Armour-Has submitted outline and articles for newsletter.  The meeting to prepare for mailing will be March 5, 2005 at 10 am in the fire hall.  Thomas will do labels.  How the copying will be done is still undecided.

 

  1. FINANCIAL REPORT
    1. For many years now, Keith Judson has allowed the Association use of his accounting software; the VCPOA will now purchase the software from him (check to be written for $99.)  We will check with Mr. Judson to make sure no other reimbursement is due.
    2. 2nd discussion of special assessment: Thomas’s best educated guess is because of the need to replace both trucks (which will mean plows, etc.) and the future repair/ repaving for Cartwright and Lousetown the special assessment should be for 2 years at $70 to $100 per platted lot, covering 2005 and 2006.

 

  1. COMMITTEE REPORTS
    1. Architectural Committee- Cindy Rogers submitted the meeting reports and has 3 candidates to add to the AC.  The additions will help with the work-load and will be sure that items are handled properly. The committee is considering the separation of the review and approval of plans- plans would be submitted one meeting and the plans and plotting would be check, the vote for approval would happen at the following meeting.

 

    1. Road Report- John DuFreyne offered a 1000-gallon diesel tank; the tank and set-up would be handled by Crown Point.  Crown Point would take over the use of the current small tank. This offer was accepted by a motion by Thomas, seconded Beckerman and unanimous approval by the Board.  Radios, which have discussed many time s in the past, are needed for communication between the road crews for the winter.  The point was made that one of the trucks became stuck and the driver tried to walk out during the big storm in January.  The radios are approximately $292 each and 2 more would be needed.  Also, staff needs to know to let Storey County dispatch know when to turn on the repeater, it is not always left on.  Emergency road crew staffing was address in part to reiterate that crews have to be licensed and approved before they are put on the emergency list and the crew is only paid if the Road Manager calls them out for work. Even volunteer workers need to work through the Road Manager. “If you are not called by the VCHPOA Road Manager, the association is not responsible for payment or reimbursement”.  This statement to be on call out list release.

                                                               i.      Crown Point to submit another proposal for time and materials for road maintenance and repair.  No previous contract has been signed with Crown Point.  Crown Point will have to show proof of all licensing and insurance required.

 

    1. Park Report

 

  1. OLD BUSINESS
    1. Newsletter to be folded and mailed on March 5, 2005.

 

  1. NEW BUSINESS
    1.  

 

On a motion by Thomas, seconded by Musser, and unanimously approved, the meeting was adjourned at 8:30 P.M.

 

Sheri Beckerman

Board Secretary

 

Attachments:
Cash Flow Statement

Financial Statements

Architectural Report