Minutes of Board Meeting on  May 8, 2001

PRESENT: Board of Directors: President, Jim Watson. Members:  Randy Fruzza, Keith Judson, Kelly Morris, and Joel Smith.

ABSENT: None.

A quorum being present, President Jim Watson called a regular meeting of the VCHPOA to order at 7:35 p.m. The meeting was held May 8, 2001 at the Virginia City Highlands Firehouse.

Kelly Morris moved to approve the April 10, 2001 minutes with item 7. C. amended to note that Keith Judson accepted the vacant position on the Board. Keith seconded, all approved.

• Bill Duff, VCHPOA property owner, reported the garbage at 183 Lousetown Road, brought to the attention of the Board at last month’s meeting, is still there. Pictures of the garbage were presented.

Randy moved (1) The owner/s of the property be identified; (2) A letter be sent to the owner/s to clean up as soon as possible (Owners will be given ten days from the date the registered letter is mailed to clean up. Randy will send the letter.); and (3) After ten days, someone will be hired to clean up, with a Sheriff’s escort if necessary. Jim Watson amended the motion to copy in the County Commissioners and seconded the motion. All approved.

• Cecilia Ingram said a young boy was doing wheelies on Dortort causing damage to road.
• Jim Vaglivielo said a telephone book vendor is leaving phone books throughout the Highlands, which are creating a lot of trash. He requested the Board call the Company and ask that the telephone books not be left lying around up here. Jim will call the Company.
• Don Ingram would like the Association to send a letter to Richard Bateson requesting he clean up yard trash, a water heater, etc. Kelly Morris requested Don write a complaint letter to the Board.

• Kathy McDowell, Bookkeeper, read the Financial Statement dated 5/7/01 (copy attached). Keith Judson moved Kathy request a no-charge account analysis from Bank of America. Joel seconded, all approved.
• Joel Smith moved to approve the report as amended. Keith seconded, all approved.
• The April and May rents on the rental house have not been paid to date.

Architectural Committee

• Chairman Wally Corey read the minutes of the May 1, 2001 meeting.
• Wally sent a letter to John Curls regarding the purple-colored house on Cartwright Road. The letter was not noted in the Architectural minutes. (No response has been received to date.)
• John Grantham, VCHPOA property owner at 2335 Cartwright, requested approval for a wire fence with 4 x 4 posts and top and bottom rail. The Architectural Committee did not approve the fence and referred this to the Board. John presented his plans with 8 ft. on center between posts. Randy Fruzza moved to approve the fence as presented. Jim amended the motion requiring a rigid top rail, and a total of three rails from the front corner of the house and continuing as far past the rear of the house as is visible from Cartwright. Two rails can be used in the back. Randy moved to approve the amended motion as presented. The owner has agreed to add the additional rail if only two are visible from Cartwright.

• Jim asked about the yellow house on Grizzley. A Letter of Violation has been sent. No response has been received. The house is for sale.
• Joel moved to approve the Architectural Committee Report as amended with the inclusion of the letter to John Curls. Kelly seconded, all approved.

Road Report

• Road Manager, Rick McDowell, received a bid of $2,250 for a new metal roof on the rental house. He will also get a bid on the firehouse roof. The roofs will be tabled until paving on Cartwright Road is complete.
• Road expenses are as follows: $1,895 truck rental, $2,500 driver’s wages and approximately $5,000 for 900 tons of sand, gravel, and rock. The road crew has covered approximately half of the 17 miles of road. Rick provided a color-coded map delineating which roads have received gravel, rock and/or sand and those roads with no homes where nothing has been done.
• Next road project is to dig and clean culverts.
• Jim moved to approve the Road Report. Keith seconded, all approved.

Park Report

• Keith reported that Patti Poston volunteered to chair the Park Committee. He moved that the Board appoint Patti as Park Chairman. Kelly seconded, all approved.
• Jim requested we send a letter to Richard Bacus requesting signs for the Park. Keith will send the letter after securing Highland Ranches approval. Keith moved that four signs with park hours, "8 a.m. to 8 p.m.," and "No Motorized Vehicles Permitted," be installed at the Park at County expense. Randy seconded, all approved.

Fire Safe Highlands

Nancy Judson reported Fire Safe Highlands is continuing work on house signs. They are also working on exit arrows on Highlands’s streets to designate the evacuation route. Installation of fire hazard signs on Geiger Grade, primarily for tourists, is being investigated. An educational meeting on a Saturday in mid-June is planned. Plant identification and fire safe plants are part of the program. Fire Safe purchased a trailer for brush hauling.

Kelly moved to approve the Fire Safe report, Randy seconded, all approved.

Reconciliation of Property Owner Records/County Disc

Keith purchased the Storey County disc of Property Owner Records for $150. The disc is certified correct as of April 23, 2001.

Hearing Procedure

Wally to revise both the Hearing and Fines Procedures and e-mail or fax to Board for approval.

Mailbox Enclosure Parking Proposal Review

Signs that read "Parking for Mail Pickup Only" will be requested from the County.

Mailboxes were installed by the Post Office prior to building completion and Storey County Building Department approval. The Post Office was contacted and asked not to move any more mailboxes until notified by the Highland Ranches President.

Roof Replacement for Rental House

Covered above in 5.B.

Association’s Status Under NRS 116

SB 421 is pending in the State Legislature. If passed, VCHPOA could apply for exemption from NRS 116.

Cartwright Paving

Jim received a verbal bid for ½" to 3/8" chipcoat for $27,000 ($.26 per foot) with a three to five-year life. County paving, estimated at $42,000-$50,000, would be a two-inch compacted asphalt with a 15-year life.

Joel moved to reserve $20,000 for paving Cartwright, Kelly seconded, all approved. Further action is pending the next Commissioners’ Meeting.

Planning for Annual Meeting and Newsletter

Keith will get input from the Board and draft a newsletter and agenda.

Telephone Answering Service – Nevada Bell

Kelly commented that the bookkeeper was not hired to answer messages and respond to Title Company rush requests for information. To assist her and provide more immediate responses to property owners, a telephone answering service is being investigated.

Cost for Nevada Bell answering service includes a one-time $15 set-up fee then $20 per month for 15 active messages or thirty messages (3 minutes each) for $29.95 per month. Further action was tabled until Keith gets additional information.

Realtor Directional Signs

• Keith Campbell sent a letter to the Board stating he was opposed to Realtor Directional Signs. There should be only one sign per property for sale.

Jim moved that a single sign on a listing allowed. No directional signs are permitted. All decisions by prior Boards are rescinded. Randy seconded, all approved.

• Jim moved that we grant an easement on lot 4D to the telephone company. Keith seconded, all approved.

 

All items on the agenda for May 8, 2001 had been addressed. Joel moved to adjourn at 10:22 p.m., Jim seconded, all approved.

 

Joel W. Smith, Secretary

Documents attached:

• Financial Statement 5/7/01
• Architectural Report May 1, 2001